Responsibilities

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Regulatory Approvals

Regulatory approvals required for Developmental grants.

If your Developmental grant application concerns a study that requires approval by an Institutional Animal Care Use Committee or Institutional Review Board, you are encouraged to submit the study for approval before applying for your Developmental grant. These approvals often take several weeks. If your application is funded, you will not be allowed to spend the award until you e-mail a copy of the approval notice to the Developmental Core.

If you receive a supplemental award, you must renew these approvals per your institution's requirements and send copies of the renewal notices to the San Diego CFAR Developmental Core.

Independent Funding

What to do if you receive independent funding for a project currently supported by a Developmental grant.

If you receive independent NIH or equivalent institutional funding for a project that is currently funded by a San Diego CFAR Developmental grant, congratulations! Please notify the San Diego CFAR Developmental Core immediately so that funds allocated to your grant can be returned to the San Diego CFAR. NIH regulations prohibit simultaneous funding.

Fund Management

Developmental grant recipients are responsible for managing their project's funding.

If you receive a Developmental grant, you are responsible for working with your departmental fund manager to manage the award. If any funds are left over at the end of your award period, they will be returned to the Developmental Core. If you overspend, you must refund the Core. If you have any questions, please contact us.

Payments

If you are based at UC San Diego, an index number will be established for your Developmental grant. Contact your department's fund manager if you need information on how to work with index numbers.

If you are based at one of our member institutions, we will set up a subcontract with your institution. Your department's fund manager will be your best source of information for dealing with the subcontract because every institution handles them differently.

Financial Reports

The San Diego CFAR Administrative Core issues monthly financial reports. Please review these reports carefully to ensure accurate reporting and to avoid overspending or underspending. You may also wish to have your department's fund manager review the reports with you.

Progress Report

Developmental grant recipients are required to provide information for annual CFAR progress reports.

The San Diego CFAR is required to submit annual progress reports to the NIH to document our efforts and secure the next year's funding.

We will ask you to provide the following forms and information about your San Diego CFAR Developmental grant(s). The NIH updates their forms frequently, so we will distribute the most current forms as needed.

  • All-personnel form: The NIH All-personnel form documents how federal funds are used to support jobs. You will be asked to provide information on everyone who worked on your San Diego CFAR grant for at least one calendar month in the previous year, including unpaid volunteers.
  • Targeted enrollment report: If your San Diego CFAR-funded study requires human subjects, you will be asked to provide estimated demographics to ensure adequate plans to enroll women and minorities. If your particular study does not involve women and/or minorities, please indicate this on the form.
  • Inclusion enrollment report: If you have already enrolled human subjects for your San Diego CFAR-funded study by the time of our annual progress report, you will be asked to provide current enrollment numbers and demographics.
  • Interim or final report: You will be asked to submit one-page interim reports while your study is active. At the conclusion of your funding period, you will be asked to submit a one-page final report.
  • Regulatory approvals: We will work with you to ensure that the San Diego CFAR Developmental Core has your current regulatory approvals on file.
  • Publications and subsequent grants: Please acknowledge the Developmental Core in all abstracts, publications, and presentations that result from your San Diego CFAR grant. We will contact you annually to ask if you presented any abstracts (oral or poster) or had any manuscripts accepted related to your grant.  We will also ask you if you have received any grants as a result of the work completed in your San Diego CFAR Developmental grant. Please e-mail a PDF of each published manuscript that appears in a peer-reviewed journal.

At a Glance