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If you receve an International Pilot grant, you are responsible for managing funds and ensuring that your expenses do not exceed the total award. If any funds are left over at the end of your award period, they will be returned to the SD CFAR. If you overspend, you will be expected to repay. If you have any questions, please contact us.
As soon as the Core receives approval from the National Institutes of Health (NIH) to fund your study, we will notify you. At that point, you may begin working on all aspects of the study and save your expense receipts for reimbursement after a subcontract is established. We understand you may have limited funds available to begin a study. Unfortunately, almost all UC San Diego subcontracts are set up so that the institution needs to pay up front and then submit invoices to be repaid. In very rare instances, we were able to provide a small amount of funds up front for startup costs, but we cannot count on this as an option.
If your SD CFAR collaborator is based at UC San Diego, a chartstring will be established for any funds to be spent here for your study. Collaborators are expected to work with their fund managers to cover local expenses.
If your SD CFAR collaborator is based at one of the other member institutions, we will set up a subcontract with that institution, and they will have to submit invoices and receipts just as you will be asked to do.
The SD CFAR Administrative Core issues monthly financial reports. Please review these reports carefully to ensure accurate reporting and to avoid overspending or underspending. You may also wish to have your department's fund manager review the reports with you.